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Sr Executive Assistant (Disney Advertising Sales) ID-17525

June 6, 2025

Job Posting Title:

Sr Executive Assistant (Disney Advertising Sales)

Req ID:

10104619

Job Description:

Department Overview:

The Senior Executive Assistant will support the Executive Vice President of Addressable Revenue, Pricing, Planning & Operations within Disney Advertising. This high-visibility role provides both day-to-day administrative support and broader sales and operations coordination across a dynamic, fast-paced organization.

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This role sits within a collaborative, high-performing executive support network and serves as a key liaison across marketing, sales communications, ticketing, and purchasing functions. Candidates based in New York or Los Angeles will be considered, with New York-based candidates well-positioned to provide real-time support given the executive’s frequent travel.

Job Summary:

The Sr. Executive Assistant will act as a trusted partner to senior leadership, managing complex schedules, organizing key meetings and events, and providing high-level operational and project support. The ideal candidate will anticipate needs, maintain confidentiality, and serve as a central hub of coordination, communication, and execution across the organization. This role is perfect for someone who thrives in a fast-moving environment, has exceptional attention to detail, and brings a proactive, solutions-oriented mindset.

Responsibilities:

Provide high-volume administrative support to the EVP. Manage complex, multi-city travel itineraries, including real-time updates based on changes and disruptions
Coordinate calendars, schedule meetings, book conference rooms, and support video conference logistics
Prepare reports, meeting agendas, and presentations; support special projects and strategic initiatives
Serve as a communication bridge across executives, teams, and departments.
Handle confidential information with the utmost discretion
Support events and logistics for leadership offsites, internal team-building activities, premieres, and client-facing gatherings
Act as a casual buyer for the department—manage purchase orders, vendor contracts, and invoice processing
Process expenses, ticket allocations, and merchandise or promo orders
Onboard new team members, acting as a go-to resource for both logistics and culture
Mentor and train other executive assistants and contribute to the overall effectiveness of the support function

Basic Qualifications:

5+ years supporting senior (VP+) or C-Suite executives
Advanced written and verbal communication skills; high level of polish and professionalism
Highly organized and detail-oriented; strong time management and follow-through
Demonstrated discretion with sensitive and confidential information
Expert in Microsoft Office Suite, Concur, SAP, Confluence, and related tools
Strong problem-solving skills, ability to manage ambiguity, and remain calm under pressure
Emotionally intelligent with the ability to build relationships and influence across levels
Strong initiative and commitment to going the extra mile
Must be flexible to work overtime with limited notice and maintain clear, proactive communication with team members and stakeholders when availability changes

Preferred Qualifications:

Experience working in a matrixed organization and/or media/advertising industry
Familiarity with media agency structures, client servicing, and industry event coordination (Upfronts, Cannes, etc.)
Working knowledge of digital and streaming advertising trends and tools
Proactive interest in department operations and program-building

Education:

Bachelor’s degree or equivalent work experience

The hiring range for this position in CA is $81,672.00 to $109,560.00 per year and in NY is $89,700.00 to $120,200.00 per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Disney Advertising

Job Posting Primary Business:

Addressable RYM & Operations and Business Operations

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Santa Monica, CA, USA

Alternate City, State, Region, Postal Code:

USA - CA - 3800 W Alameda Ave, USA - NY - 7 Hudson Square

Date Posted:

2025-05-23

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

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2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

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Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

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8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

DISCLAIMER

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

5. HOW DO YOU PROCESS INFORMATION?

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

8. HOW TO PRIORITIZE WORK?

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?