Sr. Event Planner ID-14839

May 13, 2025

About Zapier

We're humans who simply think computers should do more work.

At Zapier, we’re not just making software—we’re building a platform to help millions of businesses globally scale with automation and AI. Our mission is to make automation work for everyone by delivering products that delight our customers. You’ll collaborate with brilliant people, use the latest tools, and leverage the flexibility of remote work. Your work will directly fuel our customers’ success, and as they grow, so will you.

Job posted: April 29, 2025

Location: United States, Canada

Hi there!

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Zapier is looking for a Sr. Event Planner. The Sr. Event Planner on the Events & Experiences team supports the planning and execution of impactful in-person and virtual experiences, bringing Zapier’s people and community together. This role is essential to delivering high-quality events and meaningful moments that drive connection, engagement, and alignment with our business and culture. The position requires exceptional communication skills, innovative problem-solving abilities, and a track record of delivering successful events.

We know applying for and taking on a new job at any company requires a leap of faith. We want you to feel comfortable and excited to apply at Zapier. To help share a bit more about life at Zapier, here are a few resources in addition to the job description that can give you an inside look at what life is like at Zapier.

Our Commitment to Applicants
Culture and Values at Zapier
Zapier Guide to Remote Work
Zapier Code of Conduct
Diversity and Inclusivity at Zapier

Zapier is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

About You

5-7 years of hands-on experience planning and executing virtual and in-person events
Highly organized and detail-oriented, but also understands the bigger picture
Confident communicator with strong written and verbal skills; conveys ideas effectively and creates well-structured documentation, designed with clarity, accessibility, and ease of use across cross-functional audiences
Strong project management skills with the ability to juggle multiple priorities
Well-versed in event logistics such as venue coordination, food and beverage, AV, and registration tools
Demonstrated ability to problem-solve in real time and remain calm under pressure
Self-starter who proactively identifies what needs to be done and takes initiative
Eagerness to grow and learn in the events space, including strategy, production, and program development
Willingness to travel for in-person event execution (as needed) and comply with company travel policy
Experience with and/or enthusiasm for learning Zapier, Asana, Coda, and other workflow tools to automate and streamline event planning
AI fluency—you understand how to responsibly use generative AI to enhance your workflows and brainstorm creative event elements
Align with Zapier values

Things You Might Do

Coordinate and execute end-to-end logistics for a variety of events including team offsites, virtual retreats, cultural programs, and Zapier’s flagship All Company Summit.
Partner with stakeholders and collaborate with cross-functional teams to manage timelines, logistics, vendors, programming and attendee experience for high-impact events.
Source venues, vendors, and partners that align with our brand, budget, and needs; support contract negotiations.
Own the full lifecycle of smaller-scale events independently and support complex programs, ensuring smooth planning, clear communication, and polished execution.
Track event tasks, budgets, and schedules at the project level, proactively flagging risks and keeping documentation up-to-date.
Support travel coordination in partnership with Accounting—maintain flight manifests, monitor out-of-policy spend, and communicate relevant guidance to attendees.
Analyze post-event insights to inform improvements and contribute to innovation by piloting new ideas and best practices across event formats.
Owns the planning and execution of weekly all-company hangouts—sets the schedule, sources content, supports presenters, and ensures smooth live facilitation
Leverage AI and automation to streamline planning workflows, boost efficiency, and elevate attendee experiences.
Stay up-to-date with best practices in remote-first, hybrid, and in-person event design and execution.
Execute with precision and creativity, creating polished, inclusive, and delightful event experiences that meet the moment.

How to Apply

At Zapier, we believe that diverse perspectives and experiences make us better, which is why we have a non-standard application process designed to promote inclusion and equity. We're looking for the best fit for each of our roles, regardless of the type of companies in your background, so we encourage you to apply even if your skills and experiences don’t exactly match the job description. All we ask is that you answer a few in-depth questions in our application that would typically be asked at the start of an interview process. This helps speed things up by letting us get to know you and your skillset a bit better right out of the gate. Please be sure to answer each question; the resume and CV fields are optional.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...