Remote Versatile Assistant - Virtual in MD - Open to Vets MilSpouses ID-14114

January 16, 2025

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS

- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.

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This post is specifically open to US Military Veterans and Military Spouses (of active/vets/retirees) in the categories noted above.

If you're looking for a part-time, flexible and 100% remote opportunity - and you're excited to join a talented team of versatile professionals - this position could be a great fit for you!We are currently hiring Versatile Assistants.

Responsibilities to include:

Executive Assistant Support

-Regular client interfacing (via phone/video conference)-Email management (checking/organizing one or more inboxes for each client)-Calendar management (coordinate internal and external meetings for multiple executives, manage hectic and complex calendars)-Preparing materials such as presentations, expense reports, spreadsheets, documents, etc.-Travel management (researching itineraries, making reservations, booking international and national flights, etc.)-Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)-Research tasks-Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc.)

Operations Support

-Creating/executing/maintaining standard operating procedures, workflows and processes-Admin tasks associated with CRM softwareThis is a 1099 position, $22 per hour, 100% remote in CONUS

Certificates/Security Clearances/Other

KEY ATTRIBUTES

Confident, decisive and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities
Professional and friendly demeanor
Detail-oriented, but able to work efficiently with minimal errors
Ability to work in a fast-paced virtual environment, manage priorities/deadlines accordingly
Tech-savvy, eager and quick to learn new technology
Independently seek to identify and resolve problems in a timely manner with minimal direction and maturity, being a creative and proactive problem-solver
Capable of performing duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information
Cope well with ambiguity and changes in direction as solutions are developed

Ambitious, engaging and positive self-starter that is flexible, patient and open-minded with a great attitude

QUALIFICATIONS

Bachelor's degree preferred
Experience working remotely preferred
2+ years of providing complex calendar management, travel, and expense reports for 1 or more executives
Available to complete work, take calls, etc. during business hours Monday - Friday
At least 10 hours/week of availability
Previous experience managing multiple clients, accounts, and projects preferred
All applicants may be subject to a background check
Mac (preferred) or PC Computer (including webcam) and the most recent version of MS Office installed (all programs; PowerPoint, Word, Excel and Outlook)
A fast and reliable internet connection
Smartphone with email capabilities and the ability to download various apps

Preference to candidates proficient in common online programs/software including, but not limited to:

Asana
WordPress/Squarespace/Wix.
MailChimp/ConvertKit/Hubspot
Hootsuite/Buffer/Planoly
Slack
G Suite/Dropbox
Freshbooks/Quickbooks/Xero
Instagram/Facebook/Pinterest/Twitter/LinkedIn/YouTube
Calendly/Acuity/CoSchedule

A cover letter and resume will be required to apply. Submissions without both a cover letter and resume will not be considered. The cover letter can be addressed to: PeachtreeVAC/O Hiring Manager.

Additional Qualifications/Responsibilities

Peachtree Versaile Assistants (Peachtree VA) is a premier provider of executive virtual assistant services for small to midsize business owners, CEOs/Executive Directors, and independent professionals. We help these individuals and teams with administrative and operational tasks, giving them the gift of time so they can focus on their growing business. By hiring our "versatile" assistants (VAs) our clients gain access to a whole team of highly skilled professionals, all while saving on traditional employment overhead costs. The Peachtree VA culture is founded on the ideals of passion and personality. Every assistant on our team has passion about their trade, and has the grit, natural curiosity, and spirit to match. It is with these qualities that we are able to delivery trustworthy, high-end assistance with a personable flair to our clients. The Peachtree VA team is rapidly growing and excited to add another enthusiastic member to our group of savvy, versatile assistants.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...