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Data Entry Administrative Assistant – Arsenault – San Jose, CA ID-7279

Job description: The data entry administrative assistant is responsible for providing administrative support to staff and relevant projects. The core responsibility will be to manage databases and maintain an orderly filing system. Duties may include but are not limited to being versatile by assisting all areas of Arsenault, Inc. Specific job duties include:, accounting data entry, assisting Project Managers by building detailed databases for tracking purposes, typing any and all correspondence, secretarial work, outgoing mail management and other miscellaneous tasks. The job duties will change as needed and may bring on the challenge of working with multiple projects and deadlines. This position requires a high skill set of organization and prioritization.

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Knowledge, Skills and Abilities:

  • Prepare, compile and sort documents for data entry
  • Check source documents and completed work for accuracy
  • Verify data and correct data where necessary
  • Obtain further information for incomplete documents
  • Update data and delete unnecessary files
  • Combine and rearrange data from source documents where required
  • Enter data from source documents into prescribed computer database, files and forms
  • Scan documents into document management systems or databases
  • Store completed documents in designated locations
  • Respond to requests for information and access relevant files
  • Print and organize information when required
  • Comply with data integrity and security policies
  • Maintain office equipment and stationery supplies

Education and Experience:

  • High school diploma or GED
  • 1-2 years’ experience in an office setting preferred, but not required
  • Formal computer training is an advantage
  • Proficient in Microsoft Office and other relevant computer applications
  • Accurate keyboard skills and proven ability to enter data at the required speed
  • Knowledge of correct spelling, grammar and punctuation
  • Knowledge of clerical and administrative procedures
  • Attention to detail and accuracy including closely monitoring all aspects of the job and continually checking processes and tasks
  • effective communication skills including the ability to listen and follow instructions correctly and good written communication skills including the use of appropriate grammar and spelling
  • able to work under pressure and maintain performance and work standards under stress
  • efficient work management including planning, organizing and prioritizing
  • excellent typing and keyboard skills
  • Arsenault, Inc. is an Equal Opportunity Employer and a Drug-free workplace. Arsenault, Inc. is an employer-at-will. All conditions of employment are determined on employee qualifications as per the above, approval of pre-employment testing, screenings, background and reference checks.
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