About the Department

The Department of Pediatrics at the University of Chicago is a dynamic and stimulating place to work. We strive for the highest level of complex care for children from diagnosis and treatment; provide outstanding education and training for students, postgraduate scholars, and physicians; and nurture the research of Department scholars who seek to elucidate the causes of pediatric disease and identify promising new therapies. In addition to our provision of clinical care at UChicago Medicine (UCM) Comer Children’s Hospital and at our regional sites, we are currently expanding our clinical care across Northern Illinois and Northwestern Indiana. In collaboration with our partners in the Chicagoland Children’s Health Alliance (CCHA; Advocate Children’s Hospital, and NorthShore University Health System). CCHA has responsibility for the care of almost 1 million children. The Department has 6 ambulatory sites and 3 inpatient sites of care across the region with the goal of providing care ‘close to home’ whenever feasible. The Section of Pediatric Hematology/Oncology provides care for patients and families with acute and chronic medical conditions, or other hematologic diseases, requiring the specialty knowledge and skills of Hematology, Oncology, and Stem Cell Transplantation.

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Job Summary

The Business Administrator manages the day-to-day operation of a complement of sections in the Department of Pediatrics. The incumbent performs a range of professional activities in support of research, clinical, and educational missions and related programs and projects. Collaborates closely with the Section Administrator to meet the needs of assigned sections.

This role has five (5) main areas of responsibility: operations, finance, academic affairs, personnel management, and oversight of residency and fellowship training programs. Additionally, the incumbent facilitates research initiatives of the faculty and staff.

Our department follows a hybrid work structure that fosters productivity, collaboration, and employee well-being. Working from the office is encouraged for tasks that require a high degree of collaboration.

Responsibilities

• ​Performs ongoing assessments of office organization and function, identifies operational deficiencies, and recommends and implements solutions.  
• Assists PIs with coordination of all functions necessary to support a research group. 
• Partners with physicians, nurses and other staff members to provide broad administrative support, including oversight of academic appointments, medical staff privileges, recruitment, onboarding, and promotion. 
• Assists with coordination of all functions necessary to support the residency and/or fellowship training programs, including management of interview schedules, coordinating applicant interview schedules, troubleshooting and onboarding. 
• Assist Section Chief and Administrator with operational and administrative needs as requested.    
• May manage special projects or functions related to the business of the organizational unit. 
• Serves as a liaison with Research Administration and supports management and reconciliation of research accounts, including pre-award and post-award. 
• In partnership with Departmental Human Resources (HR), manages various HR needs, including hiring, termination, time and attendance, payroll, as well as employee and labor relations. 
• Researches, compiles and analyzes data to create reports, proposals and business plans. 
• Examine and apply information thoughtfully to help solve problems and improve and optimize processes.   
• Assist in space planning and adjustments.   
• Manage day-to-day facility issues and monitor overall environment.   
• Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives. 
• Monitors finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget. 
• Assists faculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section. 
• Acts as a liaison between the section and other University departments. 
• Performs other related work as needed. 

Education: 

• Bachelor’s degree in health administration, public policy, business, accounting or related health/human services field.  

Experience: 

• 3+ years of experience in a healthcare setting. 
• 3+ years of progressively responsible administrative experience. 
• Supervisory experience.
• Experience with handling a large volume of work often restricted by deadlines. 
• Previous experience working within a university, clinical setting, or academic medical center environment. 
• Previous experience managing complex research and grant portfolios. 
• Previous experience in data analytics. 
• Previous experience with quality improvement practices. 

Preferred Competencies  

• Self-starter who can operate in a complex administrative environment with limited oversight.  
• Familiarity with general business practices.  
• Commitment to providing a high level of service and working in a team environment.  
• High degree of professionalism and emotional intelligence.  
• Attention to detail.  
• Ability to handle confidential information with utmost discretion.  
• Excellent interpersonal, oral, and written communication skills.  
• Ability to handle multiple tasks simultaneously and under tight deadlines.  
• Strong analytical and organizational skills.  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).  
• Familiarity and comfort working with physicians and nurses.  
• Familiarity working in an academic medical center environment.  
• Grant management experience.  

Working Conditions  

• Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration. 

Application Documents  

• Resume (required) 
• List of references (preferred) 
• Cover Letter (required) 

Business Administrator ID-3298