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Administrative Specialist III (Solid Waste) ID-17454

About the position

The Administrative Specialist III position at Pender County Government involves performing advanced skilled administrative support work specifically within the Solid Waste department. This role is crucial in coordinating, overseeing, and participating in various activities related to solid waste management. The individual will provide comprehensive office assistance and administrative support, which includes preparing and maintaining detailed, complex, and confidential records and files.

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Additionally, the role requires assisting with budget preparation and implementation, as well as training and supervising assigned personnel. The work is performed under the limited supervision of the Solid Waste Superintendent, with continuous supervision exercised over subordinate administrative support personnel. Key responsibilities include managing the biennial Solid Waste decal program, which involves coordinating proposals for printing and mailing, managing databases in collaboration with the Pender County Tax Office, and responding to requests for additional stickers or information. The specialist will also develop, establish, and maintain office filing, indexing, and record systems related to solid waste management, ensuring that these systems are effectively overseen and maintained. The position requires composing correspondence and preparing reports independently or from oral instructions, including state solid waste and materials management annual reports, as well as statistical and financial reports. The specialist will plan, assign, supervise, and perform clerical work, orienting and training subordinate clerical personnel while reviewing their progress and recommending personnel actions such as hiring, transfers, promotions, and terminations. In addition to these duties, the specialist will assist the public with completing various records, applications, and processes related to solid waste inquiries, verifying the completeness and accuracy of information, and coordinating processes with other agencies and departments. The role also involves preparing statistical and financial reports, processing budget information, compiling figures for the annual budget, and reconciling waste management service provider bills. The specialist will assist in applying for state-sponsored grants, implementing projects, and submitting reports to sponsoring agencies, particularly in the area of solid waste management. The position requires attending meetings, taking and transcribing minutes, maintaining minute books, and overseeing the preparation of meeting packages. The specialist will receive calls, ascertain the nature of the business, and direct them to the appropriate party, responding to requests for information and assisting the public and employees with questions or complaints about the department. Other responsibilities include arranging functions and travel plans, scheduling appointments, and maintaining meeting calendars, particularly for hazardous household waste events and the operation of convenience centers. The specialist will operate various office and computer equipment, maintain an inventory of departmental supplies, and assist in operating the Transfer Station Scale house as needed. Additionally, the specialist will serve as the designated Solid Waste Emergency Operations Center (EOC) representative during times of activation as needed.

Responsibilities

  • Perform advanced skilled administrative support work coordinating activities of Solid Waste.
  • Provide office assistance and administrative support in the department.
  • Prepare and maintain detailed, complex, and confidential records and files.
  • Assist with budget preparation and implementation.
  • Train and supervise assigned personnel.
  • Manage the biennial Solid Waste decal program.
  • Develop, establish, and maintain office filing, index, and record systems related to solid waste management.
  • Compose correspondence and prepare reports independently or from oral instructions.
  • Plan, assign, supervise, and perform clerical work.
  • Assist the public with completing various records, applications, and processes related to solid waste inquiries.
  • Prepare statistical and financial reports; process budget information and compile figures for the annual budget.
  • Assist in applying for state-sponsored grants and implementing projects.
  • Attend meetings, take and transcribe meeting minutes, and maintain minute books.
  • Receive calls and direct them to the appropriate party; respond to requests for information.
  • Perform administrative details, arrange functions and travel plans, and maintain meeting calendars.
  • Operate a variety of office and computer equipment and maintain an inventory of departmental supplies.

Requirements

  • 5 years of experience in administrative support or related field.
  • Excellent computer skills sufficient to manage multiple software programs.
  • Significant knowledge of office methods and practices.
  • Ability to work with a diverse population of clients with courtesy and tact.

Nice-to-haves

  • Experience in solid waste management or related field.
  • Knowledge of budget preparation and financial reporting.

Benefits

  • Full-time position with a salary range of $41,744.44 - $51,919.65 per year.
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