Administrative Assistant Senior - Remote ID-16032

May 27, 2025

Our story

Strada is a technology-enabled, people powered company committed to delivering world-class payroll, human capital management, and financial management solutions to organizations globally.

With a team of more than 8,000 experts and over 30 years of expertise, Strada blends leading-edge technology with human ingenuity to help businesses across the globe design and deliver at scale. Supporting over 1,400 customers in 33 countries, Strada partners with customers at every stage of their journey, to help drive their vision forward.

It’s why we’re so driven to connect passion with purpose. Our team’s experience in human insights and cloud technology gives companies and employees around the world the ability to power confident decisions, for life.

Other Jobs You May Be Interested In

With a comprehensive total rewards package, continuing education and training, and tremendous potential with a growing global organization, Strada is the perfect place to put your passion to work.

To learn more about us, visit stradaglobal.com

Job Summary

The Senior Administrative Assistant plays a vital role in delivering high-level executive support, ensuring seamless operations for the leader and team. This role involves acting as the primary representative and first point of contact for the leader, projecting professionalism and maintaining the appropriate organizational image. Key responsibilities include managing highly confidential information and overseeing day-to-day operations such as complex calendar management, coordinating global travel arrangements, preparing expense reports, and organizing email communications.

The ideal candidate is an experienced administrative professional with a proven track record of supporting senior leaders. They are highly organized, adaptable, proactive, and self-motivated, with strong initiative and excellent follow-through skills. A willingness to enhance processes and adopt new technologies is essential.

By leveraging exceptional administrative, organizational, technical, and communication skills, this individual will make significant contributions to the team and serve as an integral partner to the business.

Key Responsibilities

Calendar Management: Maintain and update calendars in a dynamic and fast-paced environment with competing priorities. Field all scheduling requests, prioritize urgent and sensitive matters, coordinate with all involved parties, and ensure meetings are prepared for success.
Confidential Information Handling: Manage highly confidential information with discretion, ensuring timely and secure handling.
Meeting Coordination: Take ownership of meetings, including scheduling, preparing agendas, coordinating with remote participants, arranging materials, recording minutes, distributing post-meeting materials to attendees, and managing catering as needed.
Team Resourcefulness: Serve as a proactive resource for the team, independently seeking answers, taking initiative, and leveraging internal networks to solve challenges and provide solutions.
Executive Assistant Support: Provide assistance with overflow tasks from Executive Assistants to support seamless operations.
Project Coordination: Act as a project coordinator for teams and leaders as needed, ensuring timely execution of tasks and effective outcomes.
Leadership Onboarding: Serve as a subject matter expert on training and onboarding key leaders, guiding them through the process effectively.
Team Member Onboarding: Support the onboarding of new administrative team members, facilitating their integration into the organization.
Leadership Engagement: Attend leadership team meetings, actively contributing by providing suggestions and feedback to enhance productivity and efficiency.
Peer Networking: Build relationships with peers to gain a broader understanding of the overall Strada business, contributing to collaboration and knowledge sharing.
Coaching and Feedback: Foster a culture of growth and development by providing coaching and real-time feedback to peers, encouraging professional development.
Team Collaboration: Actively contribute as an effective team member by providing coverage and support to colleagues when necessary.
Documentation and Presentations: Prepare and produce presentations, graphic materials, and other correspondence, ensuring high-quality output by editing for grammar, punctuation, and clarity.
Proofreading: Create and proofread correspondence for internal and external distribution, maintaining accuracy and professionalism.
Administrative Tools Management: Maintain files, databases, distribution lists, and SharePoint sites as appropriate to ensure efficient organization and accessibility.
Travel Coordination: Arrange complex travel itineraries and prepare accurate expense reports promptly.
Time Tracking: Record and submit time accurately in alignment with corporate guidelines.
Flexibility: Exhibit a positive and adaptable attitude, readily assisting colleagues and leaders as needed.
Task Prioritization: Effectively prioritize work, maintain measurable progress on assignments, and consistently deliver high-quality results.
Business Knowledge: Understand and apply practice-specific and business terminology to daily tasks seamlessly.
Internal Resource Networking: Develop and maintain strong knowledge of internal networks and organizational resources, leveraging them as needed.
Brand Representation: Serve as a resource for Strada branding, ensuring consistency and alignment in all activities.
Additional Responsibilities: Adapt to evolving business needs by taking on additional tasks or responsibilities as required.

Knowledge, Education, Certification, Skills & Technical Proficiencies

High school diploma or equivalent
Minimum of 6 years of relevant experience
Intermediate level computer literacy in Microsoft Office Suite and other programs, as applicable

Work Experience

Extensive Administrative Experience: 6+ years of progressively responsible experience in administrative support roles, showcasing expertise in high-level functions.
Customer Service Excellence: Exemplifies outstanding customer service skills with a strong attention to detail.
Advanced Writing Proficiency: Skilled in grammar, punctuation, spelling, proofreading, and professional correspondence creation.
Effective Communication: Communicates clearly, professionally, and confidently across all organizational levels.
Independence and Collaboration: Demonstrates the ability to work autonomously while effectively interacting with diverse individuals and teams.
Exceptional Organizational Skills: Proven ability to manage multiple priorities, maintain order, and achieve efficiency in dynamic environments.
Professional Presentation: Maintains a polished, professional appearance, aligning with a business casual workplace standard.
Confidentiality: Exercises utmost discretion in handling sensitive and highly confidential matters.

Work Environment

Participate in off-site training sessions and meetings.
Ability to be flexible with various shifts and possible overtime when business needs require.
Can effectively work in a virtual environment.

Benefits

We offer programs and plans for a healthy mind, body, wallet and life because it’s important our benefits care for the whole person. Options include a variety of health coverage options, wellbeing and support programs, retirement, vacation and sick leave, maternity, paternity & adoption leave, continuing education and training as well as a number of voluntary benefit options.

By applying for a position with Strada, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Strada’s employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.

Our commitment to Diversity and Inclusion

Strada is committed to diversity, equity, and inclusion. We celebrate differences and believe in fostering an environment where everyone feels valued, respected, and supported. We know that diverse teams are stronger, more innovative, and more successful.

At Strada, we welcome and embrace all individuals, regardless of their background, and are dedicated to creating a culture that enables every employee to thrive. Join us in building a brighter, more inclusive future.

Diversity Policy Statement

Strada is an Equal Employment Opportunity employer and does not discriminate against anyone based on sex, race, color, religion, creed, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, marital or domestic partner status, citizenship, military or veteran status, sexual orientation, gender, gender identity or expression, genetic information, or any other legally protected characteristics or conduct covered by federal, state or local law. In addition, we take affirmative action to employ and advance in the employment of qualified minorities, women, disabled persons, disabled veterans and other covered veterans.

Strada provides reasonable accommodations to the known limitations of otherwise qualified employees and applicants for employment with disabilities and sincerely held religious beliefs, practices and observances, unless doing so would result in undue hardship. Applicants for employment may request a reasonable accommodation/modification by contacting his/her recruiter.

Authorization to work in the Employing Country

Applicants for employment in the country in which they are applying (Employing Country) must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the Employing Country and with Strada.

Note, this job description does not restrict management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Strada business units.

We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...