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Admin Assistant III (Accounts Payable Specialist) ID-12547

Job Summary

The Accounts Payable Specialist is responsible for processing vendor invoices daily for timely payment; to help resolve and respond to customers’ complaints and disputes; and assist with other department responsibilities.

Accounts Payable (A/P) is a key unit of the UCSF Health Accounting Office. The mission of the UCSF Health Accounting Office is to deliver full accounting services and when necessary, revise and update the interrelated automated systems and guidelines for the entire UCSF Health.

The UCSF Health A/P section is responsible for the timely payment of approx. 45,000 invoices per month, totaling $ 200 million while adhering to complex policies and procedures regarding invoice processing and comprehend the intricacies of accounts payable, purchasing/receiving and general ledger systems and interfaces. A general description of the services includes: paying invoices for vendors, employee reimbursements, entertainment and travel requests as well as refunds to health insurance company’s and patients. In addition, the A/P office serves as the office of record for various A/P related documents and general ledger accounting. Members work daily with Purchasing, Receiving, UC Department, and vendor personnel.

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The main function in the A/P department is to provide comprehensive payment service to all UCSF Health Departments. The position requires that UCSF Health vendors be paid in a timely manner and in accordance with all UC system wide policy, Generally Accepted Accounting Procedures (GAAP), and applicable laws. Knowledge is required of the various computer systems that make-up the processing of A/P in UC Health, including the On-Line Accounts Payable and Purchasing Systems: Pathways Financial Management (PFM) and Pathways Material Management (PMM), processing refunds entered into an Access file and then uploaded into PFM, Microsoft Word, and Excel. In addition, present and explain to all UCSF Health Personnel who are in need the University A/P policies and procedures.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 - $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Required Qualifications
  • This position requires flexibility to orient and work at all UCSF Health locations.
  • High school graduation
  • Minimum of two years’ experience in accounts payable or accounting
  • Proficient in data entry
  • Experience in Microsoft Office
  • Excellent communication skills (verbal & written)
  • Good customer service skills
  • Ability to adapt to a fast paced setting
  • Ability to work under pressure
  • Ability to work with minimum supervision

Preferred Qualifications

  • Experience with UC accounts payable system
  • Experience with AllScripts (formally McKesson PMM - Pathways Materials Management) Application
  • Prior Accounts Payable experience in the medical industry
  • College degree in related field
  • Experience with Cloud base accounting/accounts payable applications
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